Office Administrator / Executive Assistant

Arrive Ministries is a faith-based organization seeking life transformation for refugees, immigrants, and the Church.

Job Status: 

This office-based job is part-time, planned at 24 hours / week.  Future expansion to full-time (40 hours per week) is possible.  Daily schedule will be based around office hours but can be flexible.

Job Summary:

The Office Administrator / Executive Assistant job is a multi-faceted role, providing valuable support to volunteer management and overall office function.

Key Responsibilities:

  • Process new volunteers and interns: receive and process applications, background checks, reporting, and more.  Ensure all volunteers meet qualifications before handing-off to program staff.
  • Oversee Donation Room and gift-in-kind donations: receive material donations, maintain and organize inventory, track stock levels, manage online registry, oversee special request outgoing emails, coordinate unique item needs when required.
  • Respond to volunteer-related inquiries from public: monitor website interest form submissions, incoming emails and phone calls, responding in a timely manner.
  • Maintain team of volunteer interpreters: process applications, provide initial onboarding, communicate availability to staff.
  • Provide general administrative and office support: manage lobby area, welcome clients for their appointments, monitor office supply levels and reorder when needed, provide database support/entry, provide administrative project support when needed.

 Knowledge and Skills Required:

  • Demonstrated relationship with Jesus Christ.
  • Excellent time management, organization, and problem-solving abilities.
  • Detail orientation and competency with Microsoft office software.
  • Able to speak, read, and write fluently in the English language.
  • Valid MN Driver’s license with proof of insurance and good driving record.
  • Agree with and adhere to Transform Minnesota’s Statement of Faith, Core Values and Code of Conduct.

 Additional Information:

  • Reports to: Executive Director

August 16, 2021
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