Program and Event Coordinator

Position Title: Program and Event Coordinator

Pat Rate: $25.96 – $30.76 per hour, depending on qualifications

Status: Part-time, 20 hours per week, flexible hours

Benefits: PTO, Holiday Pay, Retirement Account and Voluntary Benefits (life insurance, short-term disability and accident insurance)

Summary

Transform Minnesota is seeking a Program and Event Coordinator to join our team. In this role, you will collaborate closely with the President and our program team to strategize, plan, and implement a variety of program activities, including large-scale teaching conferences, training seminars, leadership cohorts, and facilitated network gatherings. Your efforts will be pivotal in fulfilling our mission to transform Minnesota through the Gospel of Jesus as we focus on these three strategic goals:

• Connect: Strengthening evangelical networks across Minnesota.
• Equip: Empowering evangelicals to engage with complex issues from a biblical perspective.
• Navigate: Guiding the church of the future through periods of change.

About Transform Minnesota

Founded in 1965, Transform Minnesota is a regional network of evangelical churches and leaders committed to being a life-giving presence of God’s Kingdom in a complex and changing world. We connect and equip leaders to engage cultural issues with biblical perspective, pursuing spiritual renewal and healing in our communities. Our vision is also expressed through three affiliated ministries—Arrive Ministries, Damascus Way Reentry Center, and New Life Family Services—which embody our commitment to welcoming the stranger, restorative justice, and the sanctity of life.

Key Responsibilities

• Event Logistics Management: A significant portion of this role is to execute logistical details for all events (both live and virtual), including promotional communication, registration management, presenter coordination, and overall event management.
• Develop Programming Strategy: Collaborate in creating a multi-year programming strategy and annual work plan aligned with our strategic goals and key initiatives.
• Event Creation and Development: Research resources, vet speakers and content, explore suitable venues, write promotional materials, and develop detailed planning timelines for specific program events.
• Collaboration with Partners: Assist in planning, promoting, and managing events when we collaborate with other organizations and partners.
• Network Awareness: Familiarize yourself with the various ministry contexts and theological/cultural streams within our network to create relatable and impactful content.
• Knowledge Development: Build a personal knowledge base of program content to inform your work and enhance program delivery.

Necessary Experience and Skills

• Mission Alignment: Strong alignment with Transform Minnesota’s mission, vision, and ethos. You should be able to envision our purpose of connecting and equipping evangelicals, understand our brand promise of engaging with complex issues from a biblical perspective, embrace our key initiatives such as Racial Justice and Reconciliation and Holy Sexuality, and embody our irenic spirit that seeks to bridge divides and foster understanding.
• Event Planning Experience: Proven experience in event or conference planning, overseeing all phases from ideation and budgeting to setup, staffing, volunteer management, and post-event follow-up. This includes a demonstrated ability to plan and manage logistics for events, effectively working with vendors, venues, and caterers to ensure successful execution.
• Experience in Evangelical Contexts: In-depth experience within evangelical church or ministry settings, ideally supporting clergy and engaging with theological and cultural distinctives.
• Communication Skills: Exceptional written and verbal communication skills, with the ability to tailor messages for diverse audiences.
• Digital Proficiency: Efficient in a digital office environment, utilizing tools such as email, shared calendars, file management systems, documents, spreadsheets, CRM tools, and registration platforms.
• Mature Christian Faith: Demonstrated mature faith in Jesus Christ and agreement with Transform Minnesota’s Statement of Faith, Core Values, and Code of Conduct.

Reporting, Peers, Location

• Reports to President of Transform Minnesota
• Collaborates with Program Team (COO, Communications Coordinator, Administrative Assistant)
• Work may be performed remotely with regular team meetings onsite in Richfield, MN office. Duties related to scheduled events are frequently at offsite venues and may occur outside normal work-week hours.